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A Telegram bot and n8n system cut a Filipino fitness coach's daily admin from 45+ minutes to 3

John Vargas · Philippines · n8n, Telegram Bot API, Supabase, PayMongo, Claude, GPT-4o-mini

What the agent did

Mikes Sta. Ana built this system for Coach John. It sends check-ins in his voice across a 30-day programme, scores leads, onboards new clients with a payment link and drafts social posts for him to approve. The source is the builder's own case study, and the coach is not quoted.

Result, as claimed

Daily time on operations went from 45+ minutes to 3 minutes. Onboarding after a sale went from 1 to 3 days to under 60 seconds. Active client capacity went from 15 to 50+. AI API cost is under $1/month.

This is the result as the person described it in public. It has not been checked and is not a typical outcome.

Proof

Read the builder's case study on Coach John Vargas

Try it yourself

A Telegram bot that sends coaching check-ins, onboards new clients and drafts posts for you to approve.

Difficulty: Advanced

Prompt

You help [coach name], a [type] coach, run a [30-day] programme on Telegram. On day [1] send the welcome and plan [paste]. On days [7, 14, 21] ask how the client is doing and save the answer. If a client reports pain, injury or wants to quit, alert [coach] and do not give advice. On day [21] mention the renewal option in a friendly way, using wins the client shared. On day [30] ask for a testimonial. Write in [coach]'s voice using these samples [paste].

Tools

  • n8n Used in the story
  • Telegram Bot API Used in the story
  • Supabase Client database used in the story, with a free tier
  • PayMongo Payments in the Philippines, used in the story
  • Make Simpler alternative to n8n

Steps

  1. Write your programme messages and check-in questions.
  2. Set up a Telegram bot and connect it to n8n or Make with a client list.
  3. Test the full 30 days on yourself with shortened timings.
  4. Go live with a few clients and read every escalation.

Watch out: Health and fitness questions can carry real risk, so the bot should pass anything about pain or injury to the coach instead of answering.

Starter version by Solopreneur Code

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Result, as claimed

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Result, as claimed

Time and effort for this workflow dropped 60-70%, a figure the source attributes to Ko Andi himself.

Read KomuniTech's case study on Ko Andi (in Indonesian) Open the story page for Ko Andi